How to receive emails every time a user finish a beta program

Step 1: Create a Zap

1. Log in to Zapier:
2. Go to Zapier.com.
3. Log in to your account.
4. Start a New Zap:
5. Click on the "Create" button in the upper right corner and select “New Zap”.

Step 2: Set up the Trigger (Stomio)

1. Choose App & Trigger Event:

• For the Trigger App, search and select "Stomio"

• Choose the trigger event "Product Completed".

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2. Connect Stomio Account:

• Connect your Stomio account to Zapier.
• Follow the prompts to authenticate and allow Zapier to access your Stomio data.

3. Test the Trigger:

• Test the trigger to ensure it's pulling the correct data from Stomio. Select first the Organization and Project you want to apply this Zap.

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Step 3: Set up the Action (Gmail)

1. Choose App & Action Event:

• For the Action App, search and select "Gmail".

• Choose the action event "Send Email".

2. Connect Gmail Account:

• Connect your Gmail account to Zapier.
• Follow the prompts to authenticate and allow Zapier to send emails on your behalf.

3. Set up Email Fields:

• In the "To" field, enter the email addresses of your teammates
• Set the "Subject" to something like "Project Completed: [Project Name]".
• In the "Message Body", compose the email including the project name, user who finished the project, and a link to the feedback.
• Example Email Body:

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4. Test the Action:

• Test the action to ensure it sends the email correctly.

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Step 4: Turn On Your Zap

1. Review and Turn On:
2. Review your Zap settings to ensure everything is configured correctly.
3. Turn on your Zap.

Now, your Zap is live and will automatically send an email to your teammates whenever a user completes a project in Stomio. Make sure to customize the email content and recipient list according to your specific needs.

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